FULL FEATURE LIST Everything Movcar can do for your fleet.
From vehicle registration to P&L reports, tachograph compliance to driver app — every module, every plan, all in one place.
From vehicle registration to P&L reports, tachograph compliance to driver app — every module, every plan, all in one place.
Explore the full scope of Movcar’s fleet management solution—organised into five key areas that simplify, automate, and optimise your daily operations.
Managing the physical vehicles to ensure optimal performance, safety, and compliance.
Vehicle registration
Register cars, vans, trucks, motorcycles, buses, tractors, ATVs, semi-trailers, forklifts, boats, and over 19 other vehicle types. All stored in one place — web and mobile.
Document management
Store MTPL insurance, technical check-ups, registration certificates, and any other vehicle documents. Set expiry dates and receive automated reminders before they expire.
Expiry reminders
Never miss a renewal. Movcar monitors every document's expiry date and sends email and push notifications in advance — fully configurable per document type.
Mileage log
Record odometer readings after every trip or at the end of the day. Export mileage logs to Excel for accounting and VAT deduction.
Personalised documents
Create custom document types with your own names and fields — tailored to your specific compliance or internal requirements.
Fuel Cards
Assign fuel cards to vehicles. Track fuel card usage alongside manual refuelling entries for a complete fuel cost overview.
Installed Tires tracking
Monitor which tyres are mounted on each vehicle (front/back), which are in storage, tread depth, measurements, purchase date, and seasonal status.
Trips & Routes module
Record business trips and routes — including purpose, start/end points, and distance. Export route logs to Excel for tax deductions and compliance.
Vehicle Groups
Organise your fleet into groups by department, region, or any custom structure. Apply group-level settings and generate reports.
Multiple fleet management
Manage several separate fleets under one account. Ideal for groups, franchises, or multi-country operations with a structured hierarchy.
Archive tier
Park inactive vehicles at €1 per vehicle per year. Keep full history and documents without paying the active subscription fee.
Stop guessing what your fleet costs. See every euro, per vehicle.
Expenses and income tracking
Record every expense and income entry against a vehicle. Categorise by type — fuel, maintenance, taxes, insurance, and more.
Invoices and cost documents
Attach invoices and cost documents directly to vehicles. Keeps billing records organised and audit-ready.
Refuelling log
Log every refuelling event manually or import directly from an Excel fuel report. Track litres, cost per litre, and odometer at fill-up.
Expense report
Generate per-vehicle or fleet-wide expense reports for any date range. Export to Excel.
Revenue report
For revenue-generating fleets — track income per vehicle and compare against costs.
Fuel reports
Fuel consumption and cost analysis per vehicle and fleet. Identify high-consumption outliers.
P&L report
Profit and loss per vehicle or entire fleet. The full financial picture in one report — income minus all categorised costs.
Keep every vehicle roadworthy. Never miss an oil change or service deadline.
Service & Repairs log
Record every service event — oil change, brake replacement, tyre rotation, any repair. Keep a complete digital service history per vehicle.
Service Operations & History
Full service history with cost tracking, parts used, and workshop details. Filter by date, vehicle, or service type.
Operational Reports
Scheduled and actual maintenance overview for the entire fleet. Spot overdue services and plan ahead.
Service Plans
Set recurring maintenance schedules per vehicle — triggered by date or mileage. Movcar alerts you when the next oil change, filter replacement, or inspection is due — automatically.
Status Overview
Real-time maintenance status across the entire fleet. See which vehicles are up to date, which are overdue, and what's coming up next.
EU tachograph compliance — without the paperwork chase.
Tachograph compliance module
Manage tachograph download obligations for every driver and vehicle in one place. Never miss a statutory download deadline.
Download history & calibration tracking
Log every tachograph download with date, odometer, and operator. Track calibration dates and upcoming calibration deadlines.
Expiration reminders
Automatic alerts before tachograph calibrations and download deadlines expire — so compliance stays ahead of the curve, not behind it.
Your drivers are part of the fleet. Manage them the same way.
Driver file
Store each driver's contact details, employment status (employed, contracted, freelance, etc.), driving licence, and assigned vehicles. Everything in one profile.
Driver documents
Attach driving licences, contracts, and any other driver document. Set expiry dates and receive automated renewal reminders.
Driving permissions
Track which vehicle categories each driver is permitted to operate. Prevent assignment mismatches.
Driver status tracking
Mark each driver as employed, contracted, freelance, or other. Filter and report by status.
Drivers with App access
Connect drivers to their assigned vehicles via Fleet Code. Drivers access only their vehicles and can report directly from the mobile app.
Drivers Report
Generate a full driver list report with status, documents, and permissions for any date range.
Try Movcar free for 14 days. No hardware, no setup.
Drivers report. Managers act. No WhatsApp chasing.
Fleet-connected app
Drivers download the Movcar app, enter their Fleet Code, and are instantly connected to their assigned vehicles. No IT setup. No training required.
Incident & damage reporting
Drivers report accidents in 2 minutes from the app — time, location, photos, description. A complete PDF is generated and sent to the fleet manager automatically.
Expense reporting via app
Drivers log expenses on the road — fuel, tolls, parking, any cost. Captured in real time, visible to managers immediately.
Mileage logging via app
Drivers record trip mileage directly from their phone after every journey. Synced to the fleet manager's dashboard instantly.
Route registration
Drivers log trips and routes — business, customer visit, or service — directly from the app for mileage and VAT purposes.
Vehicle Handovers (e-signature)
Paperless vehicle handovers. Drivers and managers sign electronically, damage photos are captured, and a confirmation email is sent to all parties automatically. No paper. No disputes.
Installed Tires tracking
Monitor which tyres are mounted on each vehicle (front/back), which are in storage, tread depth, measurements, purchase date, and seasonal status.
Every incident documented. Nothing lost between the road and the insurer.
Claims management
Manage the full lifecycle of every insurance claim — from first report to resolution. All claims organised, searchable, and exportable.
Reported Claims module
Drivers report accidents via the app with photos and details. The fleet manager receives a complete PDF report — ready to forward to the insurer or broker without any reformatting.
Breakdown reporting
Drivers report breakdowns from the app with location and details. Fleet managers are notified instantly and can coordinate assistance.
Nine report types. Every aspect of your fleet, on demand.
Document Report
Overview of all documents across the fleet — status, expiry dates, and gaps.
Mileage Report
Mileage per vehicle for any date range. Export to Excel for accounting.
Expense Reports
All costs per vehicle or fleet-wide. Filterable by category and date.
Revenue Report
Income per vehicle. Compare against costs to assess profitability.
Fuel Reports
Fuel consumption and cost per vehicle. Identify inefficiencies.
Routes Report
Trip and route log export. Ready for tax deduction and compliance.
Operational Reports
Maintenance schedule status — completed, due, and overdue — across the fleet.
Drivers Reports
Full driver list with status, documents, permissions, and assigned vehicles.
P&L Report
Profit and loss per vehicle or fleet. Total income minus all categorised costs.
Built for teams. Trusted worldwide. Secured in the EU.
Team Members
Invite colleagues as Fleet Admins. They get full operational access without billing or subscription management rights.
26+ languages
Movcar is fully translated into 26+ languages including Arabic, Polish, Romanian, German, French, Spanish, and more. Switch language per user — no separate accounts needed.
EU data hosting (GDPR)
All data stored and processed exclusively on AWS EU servers. GDPR-compliant by architecture, not by policy.
Web + mobile access
Full access from any browser, PC, laptop, tablet, or mobile phone. No installation. No hardware. Start in minutes.
API access
Available on request for Corporate customers who need to connect Movcar to in-house systems or CRMs.
Private Cloud / On-Premise
For organisations requiring dedicated infrastructure. Full data isolation, custom SLA, and enhanced security options. Contact sales for proposal.
From €0.40/vehicle/month. No hardware. No installation. Cancel anytime.
